If you manage a committee on behalf of the Prairie PTA, the forms below should be used for their specific purpose. In general, you should pay out of pocket for expenses within the approved budget and get reimbursed for the costs using the forms below.
Please be sure to use the PTA Tax Exempt Form for all applicable purchases. The PTA has access to tax-exempt status at several in-store and online retailers. To get access to any of the needed documentation and a list of available retailers, please contact the Executive Board member liaison for your event or email the PTA Treasurer – treasurerprairiepta@gmail.com
Check Request/ Reimbursement
If you spend money on behalf of the PTA, submit your expenses with receipts for reimbursement within one month of the event. Also use this form when you need check written for a vendor or individual (must include an invoice). Include up to 10 receipts, PDF preferred – Download Genius Scan app for free.
Room Parent Reimbursement
Room parents are given a defined budget to cover the expenses for each classroom party (Halloween, Holiday, and Valentine’s Day). Within ONE WEEK of each party, one parent from each classroom should submit receipts for reimbursement using the form below. Please convert receipts to PDF before uploading – Download Genius Scan app for free.
Petty Cash
Request
If you are accepting payments at an event, you need cash on hand for change. Please fill out the form below at least ONE WEEK before your event outlining what cash and coin denominations you need.
Cash & Check
Deposit
If you collect cash or checks at an event, please download and fill out the form below with all deposit totals. A second person should verify the money count and sign off on the form. Return the completed form with all monies in the bank bag to the treasurer.